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Communicate: Connecting Everyone

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  1. To-dos: Getting Things Done
  2. Task Manager
  3. Job Log
  4. Mobile App
  5. Messages
  6. Warranty
  7. Bidding
  8. Specs & Selections
  9. Proposals
  10. Purchase Orders
  11. Scheduling

 

To-dos: Getting Things Done

OBJECTIVE: Our goal in this section is for you to understand what To-dos are used for, how they are created, and how you can use them in your business. 

WHAT ARE TO-DOS?: To-dos are any task that needs to be accomplished that doesn't fit on a project schedule. To-dos help you delegate tasks. You are able to assign them to another builder-side user or a Trade Partner user. You can create them individually, or cut-and-paste an entire list of items into a project at one time. 

HOW TO CREATE A TO-DO ON THE WEBSITE:
1. Navigate to the relevant project
2. Select To-dos from the side navigation bar
3. Type in your task (or cut-and-paste a list of tasks) then press + Add
4. Provide details about the task in the "Description" line. 
5. Assign the To-do to a Builder-side user and / or a Trade Partner by dropping down the box and selecting the appropriate person. 
6. Assign a due date on the calendar.
7. Attach a file or photo, either from the project or from your computer. 
8. You can now communicate with the assignees as you would in any other part of the project. 

HOW TO CREATE A TO-DO ON THE MOBILE APP:
1. Select the Project that your To-do task applies to.
2. Click on the + at the top right of the screen or select "Add an item" in the green box
3. Type in your task
4. Provide details about the task in the "Description" line. 
5. Assign the To-do to a Builder-side user and / or a Trade Partner by dropping down the box and selecting the appropriate person. 
6. Assign a due date on the calendar.
7. Attach a photo, either from the photos on your phone or take a new one. 
8. **Note that To-dos entered on your phone are automatically hidden from your client. Swipe to the left if you want your clients to see them. 

TIPS:
1. Create a To-do from anywhere on a project.  Simply select to "+ Add To-do" from the top menu bar and record what needs doing.
2. Mark up your photos in the Mobile App! Don't just tell them, show them!
3. Use the Task Manager on the main dashboard to filter To-dos by user, project, or both.

RESOURCES:
Help Center for To-dos: To-dos overview

 

Task Manager

OBJECTIVE: At the conclusion of this training, our goal is that you know how to manage tasks across your entire company - both internally and within your projects. 

WHAT YOU NEED: 
1. At least one project with existing schedule Tasks, Warranty Requests, or To-Do's. 
2. One or more builder-side users and trade-partners in the system. 

HOW TO USE THE TASK MANAGER:
1. On the Main Page, select "Task Manager" 
2. You can view tasks in the Task Manger in three different views: List, Calendar, and Gantt. 
3. If you want to add a new To-do or Warranty task, selecting the " + Add New " icon on the right side of the page. 
4. To filter and search among all tasks and assignees, across all of your projects, select "Filter & Search" on the left side of the page. 
5. On the Search page: 

  • Select one or more projects to search. 
  • Search by one or more contacts that have tasks assigned to them. 
  • Select the type of Task: To-dos, Warranty Requests, Schedule Tasks, or Contact Activities.
  • If you have Project Groups assigned, select which group you would like to search within.
  • Select the date range, or leave it on "All Dates."
  • Determine the order you would like results to show up in.
  • EXAMPLE: Show me tasks in the "Smith Project & Jones Project" assigned to "Electrician - Bob - First Electrical LLC" that are "Warranty Requests" for projects only if they are in the "Warranty Phase." Organize the results by "Project" and then by "Start Date." 


6. Edit or mark tasks as complete on the right side of the List View by clicking the icon. 
7. Check on the notification history by selecting the "Envelope" icon on the List View.
8. View or add comments to a task by selecting the "Quote Bubble" icon on the List View.
9. Export tasks to Excel by pressing the "Export" icon on the right side of the page.
10. Print a list by selecting the "Printer" icon at the top of the page. 


RESOURCES: Task Manger on the Help Desk: Reporting on and Managing Your Project Schedules

 

Job Log

OBJECTIVE: At the conclusion of this training, you will know how to make entries in the Job Log and manage the information contained there. 

BACKGROUND INFORMATION: The Job Log helps you keep track of various activities that occur at your job sites. Need to know why the job was delayed for four days or why Joe didn’t show up to the job on October 30th? As long as the Job Log is utilized daily, your Log entries will give you the insight you need to be able to understand the delays, no shows, or other impacts over the course of the project. 

TIP #1: The Job log is a popular feature on CoConstruct’s Mobile App. Because many of the entries will be created in the field, we have made it convenient to click into the app on your phone and enter a note in the Job Log. Take photos from your phone, mark them up, and load them to the Job Log to show progress visually. 

TIP #2: Use the editable Flags to document statement you may make frequently or because of a regulatory requirement. For example, "All sediment controls inspected and in good condition." Create as many flags as you want and use them to save typing time. To create or modify Flags: on the Main Dashboard, select "Settings" > "Account" > "Job Log" and then "Add New Flag."

TIP #3: Protect yourself and tell your project's story! Use the Job Log daily and the log entries will give you insight needed to explain schedule delays, document injuries or damage to the property, and to educate a customer who says, "nothing happened on site last week!" 

 

HOW TO CREATE A JOB LOG ENTRY:
1. Navigate to the relevant project then select Job Log from the side navigation bar
2. Note the filtering available on the right side of the Job Log page. You can filter by date, flag, or type of log note. 
3. To create a new entry, select the " + Add " button at the top left side of the page. 
4. Select the date for your entry.
5. The weather is automatically entered based on the address of your project. You can modify the weather details by selecting the pencil icon. 
6. Add notes next to the topics by selecting the " + Add " button. If you want to share the comment with your client, press the " Couple " icon and then press " Save. "
7. Add photos at the bottom of the job log by pressing the " + Add " button. You can add pictures from your project files or from your computer. Pictures are a great resource for documenting your project on a daily basis. 

MOBILE APP: The Job Log is a popular feature on CoConstruct’s Mobile App because its primary function is documenting activities in the field. It’s quick and convenient to click into the app on your phone and quickly enter a note in the Job Log or even take photos from your phone and upload them straight to the “Photos” section of the Job Log to keep track of the progress. See Section " .08 - The Mobile App " for specific information on using the Mobile App. 

RESOURCES:  Help Center Resources for the Job Log: Job Log overview

 

Mobile App

OBJECTIVE: At the conclusion of this training, you will know how to download and use the CoConstruct Mobile App.

With the Mobile App, you will be able manage your jobs, track your to-do list, use our fully-functional Time Clock, communicate with your team, clients, and trade partners. Let's get started!

WHAT YOU NEED: A mobile phone...iOS and Android are both supported. To download the App, follow the correct link:

  1. Apple Mobile App
  2. Android Mobile App


HOW TO ACCESS AND USE THE MOBILE APP:

  1. Select the CoConstruct icon on your phone. When it opens, log in using your email and password.
  2. Choose which project you want to work with.
  3. Create To-dos: Assign tasks to your team members or trade partners.
    • Select "To-dos" from the Project-specific menu list.
    • Press the "Add an item" button or select the green " + " icon at the top of the page.
    • Fill out the Task and Description fields as appropriate. Assign it to a team member and / or trade partner, select a due date, and then press send it out.
    • Attach a photo directly to the To-do item from your phone’s photo library or take a picture in real time from the App. After you have selected a photo, you can annotate it by drawing with your finger on the picture. Just follow the instructions on the App.
  4. Job Log: Record the details about your field operations in the daily Job Log.
    • Select "Job Log" from the Project-specific menu list.
    • Select the green “ + ” icon at the top of the page.
    • Fill out any Flags (refer to Feature .07 - Jobsite Log for more information on Flags, or go to Full Website Settings > Account > Job Log)
    • Enter any notes for any category that applies.
    • Attach a photo directly to the Job Log from your phone’s photo library or take a picture in real time from the App. After you have selected a photo, you can annotate it by drawing with your finger on the picture. Just follow the instructions on the App.
  5. Time Clock: Use the Time Clock to record the time spent on your job-sites by your team.
    • Select "Time Clock" icon from the App's Main Page or from any Project-specific menu list. The icon is located at the bottom of the page.
    • Select the Project you are entering time on.
    • Select the "Activity" you are working on. This is typically an Accounting Code that represents the work you are performing.
    • Choose the "Time Type" for billing purposes.
    • Select the green button "Clock-in" to start the clock.
    • If you are sharing your location, the GPS coordinates for your location will recorded.
  6. Contacts: Search your list of CoConstruct contacts and track your pipeline / prospect activities from one place.
    • A. Select "Contacts" icon from the App's Main Page or from any Project-specific menu list. The icon is located at the bottom right of the page.
    • Search for the Name or Business you want to contact.
    • Filter for the contact type. For prospects, open the contact and see pending activities or create new opportunities.
    • From a contact, easily find out how to drive to their address by selecting the green "Get Directions" icon.
  7. Communication: Send a quick message to your trade partners, clients, or team right from the App.
    • Select "Communication" icon from the App's Main Page or from any Project-specific menu list. The icon is located at the bottom left of the page.
    • Select a Project to see the latest messages.
    • Send a new message by pressing the "Paper and Pen" icon at the top of the page. Select the project, then start writing a message at the bottom of the page if you want the message to go to the general "Messages" section of the project. Or, choose a "Selection" or any of the other Features on the page and choose the specific area you want to send a message from.
    • You can add a photo to your message by clicking the camera icon next to the message.

TIP: Enable Push Notifications so you’ll get a quick indication that you’ve received a message or comment. Easily reply to the message just like you would with your phones regular text messaging system.

 

Messages

OBJECTIVE: At the conclusion of this training, you will be able to create and send a message through the Messages section.

Project messages are the way great way to communicate on general inquiries with your client - When might they be available for a meeting? Have they had a chance to review the proposal and system and make a decision on their project? These messages don't fit neatly into a project-specific selection or specification. Want to ask a question or discuss a Fireplace mantel? Do that in your Specs / Selections page under Fireplaces - not the Messages section.

If you have your client’s instant alerts turned on, they will receive an email with your message and can simply reply to the email to respond. CoConstruct takes care of making sure that reply is recorded in the system.

HOW TO SEND A MESSAGE:

  1. On a specific project's dashboard, select “Messages” on the navigation bar.
  2. Write out your message!  Need to send an internal note or document a phone call?  Keep the conversation just within the "Builder" column of the message page.  Keep all visibility icons black to indicate a private internal message.  Remember these messages are intended for you and your client to share general project information!
  3. You can send messages using the Mobile App as well. See section ".08 - Mobile App" to learn more about sending messages through the App.


RESOURCES: Help Center Information on Messages: Communicating with clients - Messages

 

Warranty

OBJECTIVE: At the conclusion of this training, you will know how to enter and manage Warranty Items. 

ABOUT THE WARRANTY FUNCTION: CoConstruct users typically move projects from the Active phase to Warranty when the project is substantially complete. All Warranty functions in CoConstruct are available during both phases. You can manage punch list, client requests, and warranty repairs using this feature. Warranty Tasks differ from To-dos in that your clients are able to view Warranty Tasks by default. You can remove this ability by de-selecting the "Couple" icon on the individual task. 

HOW TO ENTER WARRANTY ITEMS ON THE WEBSITE: 
1. Go to a Project and select "Warranty" from the navigation bar. 
2. Type in a Warranty Item in the space provided. You can also cut-and-paste a list of items. 
3. Select the " + Add " button to record the item.
4. You can now enter a description or any information helpful to your Trade Partner or staff.
5. Assign a Builder-side user and a Trade Partner if applicable. 
6. Create a Due Date if applicable.
7. Add the item to a sublist to make it easier to track. Edit your sublists on the Main Menu > Account > Warranty Sublists. 
8. You can also add pictures to the Warranty Item from your computer or the project's files. 

HOW TO ENTER WARRANTY ITEMS ON THE MOBILE APP: 
1. Go to a specific project on the App
2. Select "Warranty"
3. Select the " + " icon at the top right corner of the page.
4. Enter a description or any information helpful to your Trade Partner or staff.
5. Assign a Builder-side user and a Trade Partner if applicable. 
6. Create a Due Date if applicable.
7. Add the item to a sublist to make it easier to track.
8. You can take or add pictures to the Warranty Item directly from your phone. 

RESOURCES: 
1. Help Desk information related to the Warranty Feature: Warranty overview
2. How Clients and Partners Use the Warranty Page: How can my clients or partners use the warranty page?

 

Bidding

OBJECTIVE: At the completion of this training, you will know how to obtain accurate pricing for your projects by creating and sending Bid Requests to your Trade Partners and Suppliers.


WHAT YOU WILL NEED:

1. At least one trade partner added, but preferably all trade partners that you currently work with and need pricing from.

2. An estimate framework. Bid Requests can be built without an estimate in place, but you will get your best results if you have an Estimate in place to receive the accurate pricing provided by your Trades and Suppliers.

3. Any specific instructions or project detail for your Trades and Suppliers. You can add this information in either your estimate Cost Lines or on your Specs/Selections page. Type it once and use it everywhere!

 

HOW TO SEND A BID REQUEST:

1. In a project, go to Financials > Bids.

2. The Plan Room: Add any files you want to include in your Bid Requests at the bottom of the page by selecting " + Add File. " Think project details or plans when considering documents to load to the Plan Room. All bidders will receive the documents you add to this section.

3. Enter a new Bid Request by selecting " + New " at the top of the page.

4. Title the request by specific trade or material (think "Plumbing Labor" or "Lumber Material" or "Electrical Fixtures"). Using this naming protocol will make awarding work and sending out Purchase Orders easier.

5. Select " Add bid line " and choose an existing Cost Line or create a custom cost line for variances or changes not already reflected on your Estimate.

6. Click on all of the items you wish to receive pricing for in your Estimate or Specs/Selection pages. ** TIP ** You can filter out items already on other bids in order to get an accurate picture of what you still have left to bid!

7. Enter any Instructions, Inclusions, or Exclusions that you want to convey to your Trades and Suppliers. You can set any specific information as the Default Language for the other bids in the project by clicking the appropriate box.

8. Set a Due Date and how often you want the Bidder to be reminded. Set it, and forget it! Let CoConstruct follow-up for you.

9. You can save your Bid Request if you're not done or launch it by pressing " Send Now. "


RECEIVING BIDS AND AWARDING WORK:

1. During the bidding process, you can communicate with one or all of the bidders on a specific bid request. Start a conversation or answer requests for information from your bidders on the bottom of each Bid Request.

2. When you have received pricing from your Trade Partner or Supplier, enter the final value for each Cost Line by selections "Add Amount."

3. Enter the unit cost for the Cost Line. If you have selected this price for your project, select "Push to Estimate" so that your estimate reflects the accurate pricing provided by your bidder.

4. You can also notify the winning bidder by selecting the "Award" button and following the instructions on the pop-up box.


BIDDING PAGE OVERVIEW:

1. You can "View Cost Lines not on Bids" by selecting that button on the top of the Bids page. This is helpful in determining the amount of your project you still have to send out for bids.

2. Create Purchase Orders directly from the Bids page by selecting the "->Generate Purchase Orders" button on the top right side of the page.

3. Share the important project information in your Plan Room by selecting the "Get Shareable Link" button on the right side of the page where your Plan Room files are kept.


RESOURCES: Help Desk Video and Articles on Bidding: Bidding overview

 

Specs & Selections

OBJECTIVE: At the conclusion of this training, you will know how to use the Specs & Selections page to tell the narrative of your project and to enable clients to make decisions.

IMPORTANT BACKGROUND: CoConstruct’s Specifications and Selections page allows you to demonstrate command of a project's details and earn your client's confidence. It is the place where clients make decisions that will earn you more margin. The Specs and Selections page is used by clients and staff as the central and universally accessible location for project information. Communication between Clients, your staff, your Trades and Suppliers all happens on this page.

TIP #1: A complete Specs and Selections page can be used to deliver a finished proposal to a customer. Ask your Coach how you can use CoConstruct to SELL to your customers, and never hand out a paper proposal again!

TIP #2: Use Specification Templates to systematize similar projects and provide a consistent process for your staff and customers.


SPECS AND SELECTIONS PAGE LAYOUT:

1. The Specs and Selections page is organized in the same manner as the Estimate.

  • Categories -- used to organize the major topics. Think "Concrete." Hint: Organize your categories around your Accounting Codes. Categories are displayed as black boxes.
  • Items -- used to describe specific things within your category. Think "Foundation Wall" or "Footer" or "Slab." Items are displayed as unique topics and are nested under categories. Enter Item details by selecting "Edit" on the top right corner of any item.
  • Cost Lines -- display the item name, quantity, units, unit cost, extended cost, cost type, accounting code for the item. You can have multiple cost lines for a single item. Cost lines are added to Items by selecting "Edit" on the top right corner of any Item.

2. Navigate quickly using the Search box at the top right corner of the page.

3. Expand and collapse details so you see exactly the amount you want to see by using the bar on the far right side of the page. In this location, you can also filter to show upcoming or overdue decisions so you can focus your clients on those tasks.

4. Speaking of clients - do you want to see the project details "as they do?" Be confident in the information you're showing them by selecting the "Preview Client Side" eyeball icon on the top right corner of the page. You can easily toggle back-and-forth between builder and client views.

5. Need to jump to a specific Category? Select the category at the top of the page by using the drop down box to the right of " Jump To: "


HOW TO CREATE SPECIFICATIONS:

1. Create your own Specification item.

  • Click on the “ + New ” button at the top left of the Specs & Selections page.
  • Select “Specification” from the drop down.
  • Enter specification information, client-specific information, and Trade Partner specific information to tell the project narrative.
  • If you are tracking your budget in CoConstruct, add the relevant costs for the specification item using "Add cost line".
  • Click the “Add item” button at the bottom to save your changes and return you to the main Specs & Selections page.
  • *TIP* Add hyperlinks to manufacturer information you want to share with your clients. You can also upload PDFs or images to share. Try that with a paper proposal!

2. Copy a Specification item from a Template.

  • Click on the “ + New ” button at the top left of the Specs & Selections page.
  • Select "Copy from Spec / Selection Template."
  • Select the Template and Specification Item(s) you would like to add to the project.
  • Select "Copy Items to Project"
  • To edit the specifications, use the "Edit" link at the top right corner of each item.

RESOURCES: Help Desk Overview of Specs and Selections: Selections overview

 

Proposals

OBJECTIVE: At the conclusion of this training, you will know how to navigate to and create proposal documents in CoConstruct.

WHAT YOU NEED: A complete Estimate or finalized Specs/Selections.

HOW TO CREATE A PROPOSAL:

  1. Create a proposal for the project starting on the Proposals page
  2. Select to "+ New Proposal" and choose between any proposal templates or to create a blank one from scratch
  3. Name your proposal then select which areas to include:
    - Introduction = large text field for crafting any text and information to proceed the bulk price and scope details
    - Estimate = how to include portions of the estimate into the proposal including scope of work and optional pricing details
    - Selection Schedule = adds a page to the proposal outlining all selections on the project with their projected due dates (as indicated on each selection)
    - Allowance Summary = page on Fixed Price proposals dedicated to showing all selections marked as an allowance plus their dollar value
    - Closing = much like the introduction, this large text field is great for contractual and legal language you additionally need clients to acknowledge and be aware of
    - Signature Lines = if you intend for a client to sign this document, include signature lines for any clients and team members THEN choose if you'll require an electronic signature to accept
  4. Preview the details then SEND for the system to email anyone you've asked to sign


RESOURCES:

1. Article: Proposals Overview

2. Webinar: Building and submitting proposals to your clients

 

Purchase Orders

OBJECTIVE: At the end of this training, you will know how to issue a Purchase Order. 

BACKGROUND: Purchase Orders are the critical link in the chain that connects your Profit Expectations and Actual Profit on a project. Use Purchase Orders, in conjunction with a Master Subcontract Agreement (MSA) and a Trade Partner Guide, to ensure you don't get charged more for work or materials than you anticipate paying. Ask your Coach about getting more information on MSAs and working with Trade Partners to make your Purchase Order system effective. 

WHAT YOU NEED: 

1. At least one trade partner added, but preferably all trade partners that you currently work with.
2. An Active project.
3. At least one bid or estimate. POs can be built without an estimate in place, but the complete functionality of POs works better if you pull information from a bid request or from the project estimate. 

HOW TO CREATE A PURCHASE ORDER:

1. Select the project you want to issue a purchase order from.
2. Select Purchase Orders under Financials in the side navigation bar
4. Press the " +New " button and select whether you want to create a PO from scratch, from a Bid, or from the Estimate. 
5. Make sure you type in a Title for your PO. We recommend starting the Title with the Accounting Code that pertains to the PO. This will help organize your list of POs once you have issued several. 
6. Note that if you have created a PO from the Bid or Estimate, then much of the information has already been entered for you. Bonus!
7. Select the trade partner you wish to send the PO to under the "Issued To" drop down box. 
8. Review Scopes of Work, enter any unique inclusions or exclusions as needed for the specific project.
9. Review the Line Items. If you are creating a PO from scratch, you fill in the Description, Accounting Code, and Price details here. If you've created the PO from your Bid or Estimate...it's already there! *Please note: Amounts found on the Line Items populate the Committed column in the project budget.*
10. Attach any important documents to the PO if necessary and type in any Terms & Conditions. You can set your default terms by clicking on the drop down arrow just below the Terms & Conditions box. 
11. Now "Save as Draft" if you want to send it later, or push "Release" to launch your PO!

VARIANCE PURCHASE ORDERS: 

Use Variance Purchase Orders to track unexpected expenses during your project. By learning why your costs go up, you can plan for and prevent future issues. 

1. Check the "Variance" box on any Purchase Order
2. Select the Original Purchase Order from the drop down box. 
3. Fill in the rest of the PO information.
4. Under the Line Items, make sure to select the "Variance Code" that aligns with the reason for the additional costs. 

COMMUNICATIONS: 
Your Trade Partners and Suppliers can accept and sign a Purchase Order on their phone or through the website. Follow up with them right from the PO section by sending a message at the bottom of the page. Keep all of your communications about a specific Purchase Order right there for future reference!

RESOURCES: Help Center Articles on Purchase Orders: Purchase orders overview

 

Scheduling

OBJECTIVE: When you complete this training, you will know how to create a new schedule from scratch or from a template. You will understand how to create, assign, and modify tasks within your schedule to keep your projects moving efficiently.

THE BASICS: Scheduling is the cornerstone of project management in CoConstruct. Through the scheduling platform, you can direct your internal staff as well as your Trade Partners and Suppliers along a critical path that will deliver your projects on time. When tasks are used in conjunction with predecessors, your schedules and notifications will adjust to the realities of weather and other delays without you having to adjust all of the future tasks.


SUMMARY OF SCHEDULE VIEWS:

1. Field Update: This view is a task-by-task view that allows for quick updating of completed work. Within this view, you are able to see start and end dates, length of each task, who it's assigned to and what percentage complete you are for each task. It is organized with milestones with subtasks that make up that milestone.

2. Gantt Chart: The Gantt Chart is the traditional visual representation of a project schedule. When formatted correctly, it will show the waterfall of activity and how each task correlates to all of the other tasks for your project.

3. Calendar View: Similar to a traditional calendar, this will show you the tasks that you have scheduled in a specific month.

4. Task view: This view is similar to the Gantt Chart View, but without the graph. You can focus on tasks details in this view.

5. Baseline view: The baseline allows you to lock in your schedule at the beginning of the project and then track that "baseline" schedule against how you actually perform. As you adjust dates to account for weather or other delays, you will see how you are performing against your original schedule by using this view. You can also track when you're ahead of schedule (hahaha!). When builders or project managers are incentivized to deliver a project on a specific day, this view helps you track performance against that goal.


HOW TO CREATE A SCHEDULE FROM A TEMPLATE:

1. Check out the available Schedule Templates using the Templates menu

2. If you have a template you want to use, head back to your project. Click Schedule > Gantt

3. On the Gantt View, look for the "Copy Template" symbol on the top right side of the page and press it. Select your template from the drop-down box.


HOW TO CREATE A SCHEDULE FROM SCRATCH:

1. Press the bold gray + under the words "Field Update View"

2. Start adding tasks as you need them. You can reorder any of them by clicking on it and dragging it to a different position.

3. Create milestones by highlighting one or more tasks. Press the symbol at the top of the page that has two bold lines with an arrow pointing to the right in the middle of those lines. You now have one task that has been promoted to the Milestone. All tasks you add under this milestone should be linked as part of a similar effort. You can create additional milestone levels as needed within the schedule.

4. Select a Start and Finish Date or select a Start Date and enter the number of days it will take to accomplish the task.

5. Use predecessors!


IMPORTANT HINT: Put any selections that need to be made at the bottom of your schedule and link them back to a specific task so you have all decisions made in time!

RESOURCES:

1. Building Your First Schedule

2. Predecessors: Automate Your Workflow

3. Stay on Track: Updating and Saving the Schedule

 

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